JUNIOR PRIVACY NOTICE

Names of data controller

Heworth Cricket Club
Categories of personal
data we collect
• Name
• Date of birth
• Contact details of your parent of guardian
• Contact details of the young player if you are over 16
• Your participation confirmation
• Your video/photography preference
• Your membership declaration and signature
• Emergency contact details information
• Sporting experience information
• Disability information
• Medical information
Our sources of the
personal data

We obtain personal data from:
• The parent/legal guardian registering a child to join the club
• The England and Wales Cricket Board (ECB)
• Leagues (where relevant)
• County Boards (where relevant)
• Club coaches / leaders
• Medical practitioners

Automated decisions we
may take

The Club will not take any automated decisions about you.
Purposes for which we
process personal data
The Club will process the personal data for:
• Administering your application for membership of the Club
• Administering bookings and attendance at sessions
• Dealing with medical needs/specific requirements
• Supporting the delivery of cricket sessions
• Training and competition entry
• Reporting of participation and any incidents and of figures
and trends (including equality and inclusion information)
• Quality and improvement monitoring

Who we will disclose your
personal data to


For members under the age of 16 the parent of guardians
information will be shared, on reaching 16 the players personal
data may also be shared so:

• Leagues where you have been nominated for / agree to play
for a League
• The ECB where you are registered for or express an interest
in an ECB programme
• The County Cricket Board that supports the local Cricket
Club whose programmes you have registered for
• Coaches and junior co-ordinators for administrating training
sessions
• Volunteers who work at cricket clubs/venues to support the
delivery of sessions.
• The County Cricket Board that supports the local Cricket
Club whose programmes you have registered for

Legal basis for
processing your personal
data
The legal basis for the collection and processing of your personal
data is:
• for administration and programme delivery: that it is
necessary to fulfil the contract that you are going to enter into or
have entered into with us
• for dealing with medical needs: that you have given your
explicit consent or in the child’s vital interests.
• in all other cases: that it is necessary for our legitimate interests
which are to build a programme to encourage participation in
cricket and does not prejudice or harm rights and freedoms of
parents / guardians or the children that join the programme.
Your right to withdraw
consent
Where you have given your consent to any processing of personal
data, you have the right to withdraw that consent at any time. If you
do, it will not affect the lawfulness of any processing for which we had
consent prior to your withdrawing it.
Location of your personal
data

The Club will keep your personal data within the European Economic
Area.

How long we will keep
your personal data for

We will not retain your personal data for longer than is reasonable
and necessary for the purposes for which it was collected. We shall
retain your personal data for such time as you are registered with
Heworth Cricket Club as a member.

2 years after you cease to be a member of Heworth Cricket Club or
play an active part in Heworth Cricket Club, we shall delete your data
excepting that needed to keep historical scorecard and statistical
records

Your rights in respect of
your personal data

You have the right of access to your personal data and, in some
cases, to require us to restrict, erase or rectify it or to object to our
processing it, and the right of data portability.
Our contact details


Mail: Heworth Cricket Club
Elm Park Way, York, YO31 1DX
email: heworthccyork@gmail.com
phone: 01904 767574
website: www.heworth.play-cricket.com


Complaints

If you have any concerns or complaints about how we are handling
your data please or wish to exercise any of your rights do not hesitate
to get in touch with Paul Whitley , Chairman at the Club. You can
also contact the InformationCommissioner’s Office (details can be
found at www.ico.org.uk).